Front Office Assistance:

• Greeting visitors; provide a warm welcome and direct visitors to appropriate meeting areas.
• Answer and route all incoming calls and manage the company’s multi-line telephone system.
• Direct online requests to the appropriate departments to handle.
• Perform general administrative duties, including word processing, data entry (Microsoft Office Suite), and internet research tasks.
• Assist with deliveries, shipments, and work with vendors.
• Maintain conference room and reserved space availability and scheduling.
• Keep office and kitchen supplies ordered and stocked.
• Assist with ordering corporate lunches, set up, and clean up as needed.
• Provide Executive support as requested and needed.

Corporate Culture Initiatives:

• Support company culture initiatives that foster a positive and inclusive workplace.
• Assist the Director of Culture with administrative needs for special events (celebrations, summits, company-wide gatherings, and other corporate events), including by not limited to
  • scheduling
  • ordering food and supplies
  • supporting and assisting in coordinating events
  • booking and reserving on-site spaces, working with vendors, and assisting with other logistics
• Provide administrative support for internal communications related to culture and engagement

Administrative Project Support:

• Perform special administrative projects, as well as regularly assigned tasks from executives.
• Keep contacts, directories, and the company slideshow up to date.
• Assist internal departments as needed.

Must Have/Be:

• Good communication skills (in person, phone, email)
• Impeccable collaborative skills
• Strong listening and comprehension (be able to take direction well)
• Flexible and Adaptable
• Proficient with phone, email, printers/copiers, and office and kitchen appliances